This page contains instructions and information on items included in exhibition and visibility packages!
Important deadlines, contact information and instructions will be updated here as we get closer to the event. All registered partners are also contacted directly by email.
Should you have any questions regarding the partnership, please contact Linnea Tuominen, linnea.tuominen[at]ril.fi.
Please note that we have several exhibitor and visibility packages available! You can check out all our packages and what is included in each here.
EXHIBITION
Exact opening times will be updated when programme is ready.
Exhibition will be organized on June 8-10. The exhibition will open on June 8 at the evening Get together event. Get together and coffee breaks will be organized at the exhibition area. Exhibition closes when the programme at Finlandia Hall ends on June 10.
Preliminary exhibition map can be found here!
Exhibition building partner
Partner package includes the space (size according to your package), electricity, table & chair (click for photo). If you wish to order any extra items i.e. screen, furniture, lights etc., please contact our exhibition building partner partner WS Expo Group.
Submit your order or check out the options and prices here: WS Expo - IFME 2026
Contact WS Expo: Through their order form or if necessary: Paul Franzén, paul.franzen@wsexpogroup.fi
Deadline for orders is May 11, 2026
Catering for your exhibition spot
Planning to share a toast with participants at your booth? Catering is available through Finlandia Hall catering services, should you need any extra drinks or snacks. Details on how to order will be available here soon.
Please note that Finlandia Hall prohibits sharing of food or drinks from outside sources, excluding pre-approved items such as organisation branded wrapped candies.
Ordering extra goodies for your booth is optional. There will be coffee and food available as part of the normal event programme.
Building and dismantling
Planning of the exhibition is underway. Information about exhibitor building and dismantling times will be updated here.
Delivering goods to Finlandia Hall
You can deliver goods to Finlandia Hall no earlier than on June 8.
Finlandia Hall has no intermittent storage space available to store goods before the exhibition. Please make sure you check the full delivery instructions available here (in Finnish).
The delivery should be clearly marked with the following information:IFME 2026 and the name of the exhibitor organization. Finlandia Hall will not pick up any deliveries, nor send them back. The exhibitors are themselves responsible for sending their material back (ordering the delivery and preparing the documents for that).
EXCLUSIVE OPPORTUNITIES DURING THE EVENT
Possibility to reserve a separate space during the event for a private meeting or other activity
Available in all Exhibitor packages and Gold and Platinum visibility packages
IFME 2026 is a great place to meet new people, but also to catch up with existing clients, subcontractors and other relevant parties. Finding a peaceful space to really make the most of these moments can be difficult in the event area, so we are making it possible to book a space that offers a more private setting away from the crowded event areas. As an Exhibitor or Gold / Platinum partner you have the opportunity to book this space for a small meeting or gathering you may wish to hold with other IFME 2026 attendees.
- 1 hour slot in a meeting room or a lounge in the event area (room type and details to be confirmed later)
- Limited availability - we will open a reservation calendar closer to the event
- Attendees should be registered participants as the space is located inside the IFME 2026 event area
- Just for you and those you invite - not included in the official programme
DEADLINES AND FURTHER INSTRUCTIONS - VISIBILITY PACKAGES
Find the full details and pricing of different visibility and exhibitor packages here.
Some visibility packages include items that are opt in or that have material submission requirements. Please make sure to note the deadlines related to those items. Further instructions on material submissions will be provided by email based on visibility package. Please note that any material you submit should be in english, eq. programme descriptions, speaker bio etc.
ORGANIZATION BRANDED SLIDE FOR PROGRAMME BREAKS
Available in the Gold and Platinum visibility packages
- Submit materials by May 31
- Slide will be added to the break slide rotation and shown during programme breaks
- Preferred format: png or pdf, aspect ratio 16:9
- Submit to sharepoint (we will send you the link) or directly to Linnea Tuominen
1 MINUTE ELEVATOR SPEECH IN THE OPENING SESSION
Available in the Gold and Platinum visibility packages
- Submit materials by May 31 (optional)
- Submit to sharepoint (we will send you the link) or directly to Linnea Tuominen
- Include the name of the speaker and possible slide you wish to show during your elevator speech
- Speaker must be a registered participant
- slide should be .png or .pdf and in 16:9 aspect ratio
30 MINUTES DEMO OR SPEECH IN THE PROGRAMME
Available for first 8 platinum partners
- 20 minutes for the presentation + 10 minutes for the q&a and change of the next speaker
Send us your programme details as soon as feasible to attract attendee attention early! Final programme will be published in the spring 2026.
Let us know if you do not wish to use your slot.
Submit your programme details directly to Linnea Tuominen or to sharepoint (we will send you the link)
- Include programme name, short programme description and following speaker information: speaker name, organisation, email, speaker photo and bio (max 500 words)
- Speaker must be a registered participant
- Presentation slides should be submitted by May 31, submission links will be sent directly to the speaker
SPACE FOR MARKETING TEXTS IN THE PARTICIPANT INFORMATION EMAILS
Available for 8 first platinum partners
- Submit materials by March 31
- Max length 100 words, submit your text as text file or pdf to sharepoint (we will send you the link) or directly to Linnea Tuominen
POSSIBILITY TO SHARE BRANDED LANYARDS FOR PARTICIPANTS
Available for 4 first platinum partners - register for this option by emailing Linnea Tuominen
- Deadline to register this option is March 31, 2025
Exhibitor is responsible for the procurement and the cost of lanyards as well as shipping them to the venue. Lanyards will be shared to participants as they arrive and register for the event.
Lanyard design and specifications
- 2-hook lanyards
- 250 pcs minimum
- Lanyards should be delivered to Finlandia Hall on the morning of June 8
POSSIBILITY TO ORGANIZE EXCURSION / DEMO AS PART OF OFFICIAL PROGRAMME ON JUNE 8
Available in the platinum visibility package - register for this option by emailing Linnea Tuominen
- Deadline to register this option is March 31, 2026
Send us your programme details as soon as feasible to attract attendee attention early! Final programme will be published in the spring 2026.
Please note that
- Partner is responsible for the practical arrangements, excursion related costs and communication to the participants
- Organizer will open the registration for the excursion as a part of the IFME 2026 participant registration form and send the contact list of the attendees to the partner
- Attendee contact information may not be used for marketing or any other purposes outside of the IFME 2026 event, if you wish to collect information for marketing purposes you must do so separately
- Partner must send all the necessary information (name of the event, location, maximum amount of participants, contact person)
- Programme should end by 5 PM so attendees can make it to get together in time
- Let us know if there is a limit to number of attendees or other special circumstances we should be aware of
CONTACT US!
Questions or concerns related to the exhibition, event or partnership package?
Email Linnea Tuominen at linnea.tuominen[@]ril.fi or contact me by phone +358 50 408 0461